Code of Conduct for HOA Meetings

Greenfield Crossing Homeowners’ Association conducts at minimum, one annual meeting of homeowners, regular meetings of the Board of Directors, and special meetings, as necessary.  The Board of Directors welcomes and encourages the presence of Members at these meetings.  However, it is essential for the efficient transaction of Association business at these meetings that all the members of the Association conduct themselves in a businesslike, ethical, and appropriate manner that serves the best interests of the Association as a whole.  The Board of Directors reserves the right to amend these codes of conduct to facilitate an orderly meeting as permitted by the Association’s Governing Documents and by law.

To that end, all Members are expected to adhere to the following Code of Conduct at all such meetings.  As determined by the chair, meetings whereby Member(s) are unable to adhere to the following Code of Conduct shall be verbally reminded.  If verbal reminders are insufficient, Member(s) shall be asked to leave the meeting.  If Member(s) refuse to leave the meeting and additionally refuse to adhere to the following Code of Conduct, the chair shall have the right and responsibility to adjourn the meeting.

At All Times...
  • Members must display common courtesy and civility, and refrain from the use of disruptive, disrespectful, or otherwise abhorrent language or behavior.

  • Members must maintain decorum, sit quietly, and refrain from speaking until recognized by the meeting chair.

  • Members must not interrupt anyone who validly (as recognized by the chair) has the floor, or otherwise disrupt the meeting.

While Speaking…
  • Members must refrain from unsubstantiated commentary, questioning another member’s motives, or personal oral attacks on either Board Members, fellow Association Members, the Association Manager, and/or anyone else present during the meeting.

  • Members must address the chair, and only the chair, after having been recognized.

  • Members must abide by time limits set by the meeting chair for comment.

  • Members must confine their comments to things relevant to the pending agenda item(s); however, during open forum members may provide comments to the benefit of the community.

  • Members may not speak more than twice on any one issue, subject to the discretion of the meeting chair.

 

After Speaking…
  • Members must wait until everyone who wants to speak has been given a chance to speak once and then only as time permits.

  • Members comments may be included within the Meeting Minutes solely at the discretion of the chair.